How I’m Using Strategy, AI, and Systems to Build a Business That Works

As business owners and entrepreneurs, we often wonder:

“How do I fit everything in without burning out?”

This post is a behind-the-scenes look at what a real working day looks like for me—someone who’s building, coaching, investing, and growing… just like you.

This isn’t about hustle-for-the-sake-of-hustle. It’s about working smarter, using the tools we teach here at Karen Newton International, and creating systems that allow space for both business and life.

This blog is part of my new weekly series:
Strategy in Motion – Behind the Scenes of My Online Business
And this week, I’m starting with what it actually looks like to run an online business day to day.

My Typical Workday

5:30 AM – Wake-up Call from Loki
Loki, my Malinois/Collie mix, is up early—so I am too! Our morning walk clears my head and sets the tone for the day.

7:00 AM – Market Check & Crypto Quick Review
I like to stay informed on what’s happening globally—especially in the share markets and crypto space. This is a quick pulse check and adjustment window.

8:00 AM – Planning the Day with AI
I open my planner and Mapra (our Business Action Planner bot) to map out the day. It helps me stay focused, prioritize key tasks, and align everything to my longer-term strategy. It’s the same tool available to you inside this membership—use it daily and it becomes a game-changer.

8:30 AM – Finalizing & Posting Blogs
I review blogs drafted with AI, make my edits to ensure it reflects my voice and expertise, and then post:

• One blog to my main site: karennewton.co.uk

• One right here on this platform, for members like you.

9:00 AM – Content Creation: Podcasts or Training
This time slot is for podcast recording, training video outlining, or finalizing slides. I use this focused block to create assets that can be used across multiple platforms.

10:30 AM – Reset Break: Walk with Loki
Movement and space matter. If I’m feeling stuck or mentally full, a short break resets my energy.

11:00 AM – Uploads & Client Review
Once content is ready, I upload to various platforms and check in on coaching session materials. If something needs refining before a call, this is when I make those tweaks. It's also time for working on projects such as a new book.

12:30 PM – Beach Time
One of the perks of designing my work around my life—I live just 30 metres from the sea. This quick reset helps me come back sharp for the second part of the day.

1:00 PM – Data & Performance Review
I review both market trends and business data—website traffic, engagement, lead magnets, funnel performance, etc. This is where decisions get made based on data, not emotion.

2:00 PM – Relaxation and Creative Time
A break, a siesta and sometimes just reflecting on what has worked, what hasn't and what can be changed

7:00 PM – 11:00 PM – Coaching Clients
Evenings are reserved for coaching calls with clients. I love these sessions—it's where the work comes to life and we move strategies into action together.

What I Hope You’ll Take From This

This isn’t about being busy—it’s about being strategic.

I use AI not to replace what I do, but to support, structure, and streamline it.
I have routines, but I also make space for thinking, resetting, and work/life balance
Most importantly: I use the same tools and systems found within our memberships.

This series will continue each week with more behind-the-scenes strategies—from building funnels to updating my website, repurposing content, using bots like Ani and Capri, and more.

Let this be a reminder:
You don’t have to do everything at once. You just need a system that works.
You don’t have to hustle 24/7. You just need a clear strategy and the right tools.

You’ve already got access to everything I use. The only question now is—how will you use it?